I have been using OneNote for a couple of years and to be very honest, I don’t know how I managed many of the processes, notes, and data storage before OneNote.

For example, in OneNote, I have templates for commonly used data collection including:

• New Customer Profiles
• Bookkeeping Evaluation Form
• QuickBooks Training Checklist
• Training Seminar Checklist
  
• Daily Time and Priority Sheet
• Daily Marketing Mix Formula
• Current Status/Communication Log Template

Prior to OneNote, each document was kept in its own folder on my computer.    I had to search each folder to find my file.

OneNote is so easy!

Now, my documents are quickly available with just one click.     I have all my clients in one notebook section, with each client having its own section and in each section, many pages.   I have all my products in my notebook, alphabetically organized by section.   I use OneNote for everything from my grocery list, to my medical records (they can be password protected),  my company mission statement to my daily productivity plan.  As an author, I even have my books, which I’m in the process of writing, in a notebook, complete with an automatic Table of Contents, thanks to the perfect OneNote add-in:

Gem for OneNote

Two of my favorite features of Gem (and there are over 70 features!) are the ability to sort sections & pages and the Table of Content creator.   These two features alone make it worth the low price of only $23, but the other features including merging, highlighting same text, inserting calendar, sending a table to Excel or a page to Word,  plus a whole lot more, make this Add-in an invaluable tool for OneNote users.

To order and download your Gem for OneNote today… click on the Gem Tabs below.     $23 and worth every one!

Here is the complete list of Gem for OneNote features:

Gem Tab -Gem Tab include OneNote File, Notebook and Section features.

Top New Page For the new page , OneNote 2010 already has strong features , such as :  New page , New indented page ,  New page from template.

Using New Page to create a new page in a section. when greater than 20, 30 pages in a section  , we have to using the scroll bar to view the new page .

Top new page function to solve the problem , it will create a page, and put it on the section.

Move Page To Top - If a page is important, you can move the page to the section top.

Open Notebooks - When you move your Notebooks to another computer, you currently have to  open them one by one in the new OneNote application.

With this feature, you can open the notebooks by one click.

Open a Folder as Notebook

Open Notebook by Link

Open Folders - Open current notebook folder, default save notebook folder, backup folder, cache folder.

Count current notebook, current section, current page.

Copy Last BackupCopy OneNote latest backup file, and file name without date format

 Table of Contents Pages

Create a New Page for Table of Contents Page.

1. When select one page, this feature will create table of contents page with all page in current section.

2. When select more than one pages, this feature will create table of contents page with selected pages.

Sort Sections and Pages

Section sort - The sections for quite some , sorting can speed up browsing.

Sort by string  Sort sections by ascending or descending order

Sort by time  Sort sections by section established time

Page sorter

When the pages for quite some ,  sorting and speed up the page browsing

Sort by string Sort by title can quickly find the page

Sort by time According to page set-up time for sorting

Sorting by time page  This function can be restored to OneNote default sort mode.

List Inserted and Media files

List Inserted Files

When there are some sections in a notebook ,  it’s difficult to found out he Inserted Files.

This feature lists all Inserted Files in a Notebook , and double-click to jump of the Inserted Files location.

List media files

As with the list Inserted files , this feature key is a list of media embedded files.

Merge Pages

Merge the selected page into the specified page , and optional are deleted after the merge.

Edit Tab

Edit tab include features to find, replace, select, insert, remove, sort, copy in current page.

Find and Replace

Simple find and replace in current page with option case sensitive.

Navigation

Lists the current page heading ,using indented to list heading  1 – heading  6

Table Of Contents

Create table of contents headings on top of one page.

Copy plain text to clipboard

Some software (like QQ) treat the OneNote copy command as images format to clipboard, and can’t paste as text what we want. This feature will copy only plain text to clipboard.

Highlight Text

Selected a Word, and Click “Highlight Text” will highlight all word same as selected word in current page.

Select Images

If images so much in one page, we difficult to select all images at once, this feature will help you.

Insert Web Image

This feature use to insert image from internet.

Insert Calendar Insert a month editable calendar.

Horizontal Line insert a horizontal line into current position.

Sort Bullets and Numbering

1.    Sort bullets by A-Z

2.    Sort bullets by Z-A

1.    Sort numbering by A-Z

2.    Sort numbering by Z-A

Click on one bullets in OneNote, choose a sort type, it will sort the bullets in the clicked level.

Object Tab - Object tab operated the Page Object, like Outline, Printout, Table, Hyperlink, Attach file.

Outline - Outline cut and paste

Use to merge outline,  like normal cut and paste, select a outline to cut, and then select another outline to paste into. it will adjust the all outline position to fit the new height.

Align all outline to the left

We are writing in OneNote, sometimes use multiple Outlines, but difficult to move to align them. With this feature, you can align them by one click.

Resize a Printout

Resize a printout by percent, 50%, 60%, 75%, 80%.

Rearranging printout

If the printouts in page arranged chaos , through the feature reorder.

Hyperlinks

Insert Wiki Link by Copy and Paste

Use copy and paste to build WIKI link ( link to Notebook, Section and Page ).

Remove All Hyperlinks in Page

Remove all hyperlinks in current page.

Table Formula

Support many table functions: Add, Subtract, Average, Count, Sum, Max, Min.

Select Tables

Table cut and paste

This couple feature, use to merge two table in an OneNote Page.

Table Sort

1. Sort table column by Alphabetical A – Z

2. Sort table column by Alphabetical Z – A

3. Sort table column by number 0 – 9

4. Sort table column by number 9 – 0

Select a cell, and choose a table sort type to sort table by column.

Table distribute columns

Use this feature to distribute a table columns.

Split Table

Split table to 2 from selected row.

Convert Table to Text

Convert table to text with customize separator.

Cooperation Tab

Cooperation tab include internet, intranet, live sky-drive, share, cooperation with teammate features, integrate with other application.

If you use multiple live id to share OneNote, sometimes when you want to change live id in OneNote, you will find OneNote always use the old live id.

After click this feature, and you try logout again (click “Not … ?” in File/Open), and retry login again.

Danger Size Alarm

List all notebooks in sky-drive, and show the notebooks size.

1. Blue icon, notebook normal size

2. Yellow icon, notebook alarm size

3. Red icon, notebook size beyond the limit. ( This will cause  synchronization error )

 Share

Selected by Author

If you take notes with your teammate, and the page will display all authors.

If you want to pick an authors notes, use this feature will selected all notes by the author

Clean Authors

If you take notes with your teammate, and the page will display all authors.

With this feature will clean all author’s information.

Table to Excel - Send selected table to Excel.

Edit Table by Excel

Edit selected table in OneNote Gem – Excel Editor (Detail), and click the top left “GEM” button, will save the result.

Insert Icons - Insert some favorite icons to OneNote Page.

To order and download your Gem for OneNote today… click on the Gem Tabs below.     $23 and worth every one!